Exhibitors

already 50% sold!

Sponsor & ExhibitorPackagesConferenceBrochure

ALTA 2019 offers a wide variety of promotional opportunities to suit a range of budget and business needs. This unique event is an outstanding platform to promote your latest developments in equipment, supplies, materials, technology and services.  During the conference, gain direct access to senior level participants through enhanced visibility and exposure. Before, during and after the conference, receive ongoing promotion via ALTA’s website, social media and conference emails to 5500+ industry professionals from around the globe.

For full details of inclusions, refer Sponsorship & Exhibition Packages

  • One complimentary registration for associated technical sessions (excludes Dinner).
  • Discount fees for additional delegates.
  • One complimentary booth support staff registration.  At-cost fees for additional booth staff.
  • Exhibition open to visitors not attending the conference, with free admission during visitor hours.
  • Logo and link visible on conference website and materials.
  • Promotion via conference emails, LinkedIn and Twitter.
  • Attendee list with contact details provided post conference.

February 28Apply for Australian Visa.
March 20Promote your booth on LinkedIn and Twitter using hashtag #ALTA2019
March 31All exhibitors must register to attend the conference and exhibition.
Employees of exhibiting organisations are not permitted to register as free visitors.
April 4Invite clients and contacts to book a free exhibition pass.
April 15Book hotel accommodation via the conference website.
April 26Submit transport quote request form to Agility (if required).
May 10Submit IT order form to Pan Pacific Perth (if required).
May 10Submit exhibitor order form to Advans (all exhibitors).
May 13-17Goods to arrive at venue by 3pm Friday 17 May.
May 29Deadline for collection of goods after the exhibition.

Click to enlarge


Exhibitor ManualDownloadComplete guide including contacts, bump-in/out, exhibition hours, requirements, shipping and delivery, and registration. Please review these conditions of participation carefully.
Exhibitor Order FormDownloadFurniture, signage and audio visual requirements.
All exhibitors must submit a completed form by 10 May.
Booth Supplies CatalogueDownloadSignage, furniture and audio visual options.
Delivery and Collection LabelsDownloadAll exhibitor deliveries must display the conference labels.
Transport Quote Request FormDownloadTransport and logistics quote request form (if required).
IT Order FormDownloadFree Wi-Fi provided. If wired internet or telephone is required, please submit the order form (charges apply).
Exhibitor ButtonDownload imagePromote your booth! Insert into your email signature, website and social media pages using hashtag #ALTA2019 with a link to https://www.altamet.com.au/conferences/alta-2019/
Conference LogoDownload image For use on social media (#ALTA2019) and corporate website.
Conference BannerDownload imageFor use on social media (#ALTA2019) and corporate website.

Can people not attending the conference visit my booth?

  • Yes! The exhibition is open to visitors free of charge during visitor hours (excludes lunches and cocktail functions).  Lunch and function tickets may be purchased separately for your guests.
  • Email an invitation to your contacts and invite them to attend your booth as a Free Exhibition Visitor, or send an email list to ALTA and we’ll send an invitation on your behalf!

How can I promote my booth?

  • Announce your booth on LinkedIn and Twitter using #ALTA2019.
  • Promote your participation on your organisation’s website and newsletters.
  • Insert the Exhibitor Button into your email signature, website and social media pages.
  • Email an invitation to your contacts and invite them to attend your booth as a Free Exhibition Visitor, or send an email list to ALTA and we’ll send an invitation on your behalf!

Do exhibitors have to register to attend?

  • Yes! Exhibitors are required to register by 31 March.
  • Each booth includes one complimentary delegate registration (sharing is not permitted).  Additional delegates from exhibiting organisations receive discounted rates.
  • Each booth includes one complimentary booth support staff pass (sharing is not permitted).  Additional booth support staff must register at the advertised rate.
  • Booth support staff are not permitted to register as free exhibition visitors.
  • Booth support staff are not permitted to attend the sessions and do not receive the electronic papers or proceedings.

What is included with the complimentary delegate registration?

  • Technical sessions (relevant to booking), online access passwords to papers (during the conference) and e-proceedings (after the conference by 31 July).
  • Daily catering, including arrival coffee, morning and afternoon tea and generous hot buffet lunch
  • Welcome Reception and/or Happy Hour (relevant to booking).
  • Wi-Fi, satchel and attendee list.
  • Conference dinner tickets are an an additional cost for all participants.
  • Additional delegates from exhibiting organisations receive discounted rates.

What is included with the complimentary booth support staff registration?

  • Access to the exhibition.
  • Daily catering, including arrival coffee, morning and afternoon tea and generous hot buffet lunch.
  • Welcome Reception and/or Happy Hour (relevant to booking).
  • Wi-Fi, satchel and attendee list.
  • Conference dinner tickets are an an additional cost for all participants.
  • Booth support staff are not permitted to attend the sessions and do not receive the electronic papers or proceedings.
  • Additional booth support must register and pay the at-cost fees.  Booth support staff may not register as free visitors.

What is included in the booth?

  • Shell Scheme: 3 metres wide x 2 metres deep with 2400mm high walls.
  • All Walls: White walls requring double sided tape or velcro for hanging posters.
  • Company Name: In standard format on front fascia via Exhibitor Order Form (options available for additional cost).
  • Light & Power: 2x spotlights and 1x standard power supply.
  • The venue will provide 1x trestle table and 2x chairs free of charge, however we recommend purchasing booth furniture from the exhibition supplier, Advans.  Refer Exhibitor Tools

How do I order furniture and AV equipment for my booth?

  • Booth supplies must be ordered directly from the exhibition contractor, Advans.
  • Download the catalogue and order form from Exhibitor Tools.

Where can I find more information such as set-up times and shipping?

  • The Exhibitor Manual provides detailed information for exhibitors.  Download from Exhibitor Tools.

Do I need a Visa?

All non-Australian passport holders will require a visa to enter Australia.

We strongly encourage you to commence the application process no later than eight weeks prior to the conference (by 28 March 2019).  Participants for the event may be eligible for the following visa options:

Letters of Invitation

  • Registration fees must be paid in full before a letter of invitation will be provided.
  • Letters of invitation can be requested by filling in this form (password required – request here).
  • All requests for letter are individually reviewed and suspected fraudulent submissions are forwarded to Australian Immigration.

 

How do I book a hotel room?

  • Pan Pacific Perth provides the cheapest rates available for the conference dates through the official ALTA 2019 online booking site (now open).
  • Book early to to avoid disappointment; bookings cannot be guaranteed after 4 May.
  • No pre-payment required and penalty-free cancellations are accepted until 4pm on the day of arrival.
  • Beware of unauthorised hotel solicitations. The only legitimate booking method is via the official booking portal. No third-party booking service is endorsed by or affiliated with the conference.

Will you provide catering to suit my special dietary requirements?

  • Yes! Please advise your dietary requirements during the registration process.
  • During lunches, tea breaks and cocktail functions, please visit the separate catering station for dietary needs. During the dinner, please identify yourself to staff.
  • Most dietary requirements can be catered by Pan Pacific Perth in-house at no additional cost.
  • Kosher meals must be prepared offsite and delivered daily, and therefore will attract additional charges – a quote will be provided on request.

How do I get a copy of the proceedings?

  • Papers will be made available to attendees electronically during the conference.
  • Access passwords will be sent to delegates 16 May and activated on 18 May. Refer to the email entitled “ALTA 2019 Access to Papers”. Registration fees must be paid in order to receive passwords.  Sharing passwords is strictly prohibited.
  • Booth Support Staff do not receive the electronic papers or proceedings.
  • The final proceedings book will be provided to conference attendees by download link after the conference (by 31 July).
  • If you are unable to attend the conference, the technical proceedings will be available for purchase from Publications.  Contact Allison Taylor to register your early interest.

Is Wi-Fi available at the venue?

  • Yes. Complimentary Wi-Fi will be available in the conference venue for ALTA 2019 attendees courtesy of LANXESS. Details in your welcome pack.
  • Complimentary Wi-Fi will be available in the hotel for in-house guests.

What is the dress code?

  • The dress code for the conference sessions and all social functions is business suit or business casual.

Can ALTA help ship my booth materials after the exhibition?

  • Sorry, but we are unable to assist with shipping arrangements.
  • Exhibitors are responsible for their own shipping and customs arrangements for deliveries to the venue and collections after the event.
  • If you need assistance, we recommend Agility, a specialised exhibition and event logistics provider.  Agility is the recommended freight forwarder for ALTA 2019 and can assist with all local, interstate and international transport services to the venue.  Prior to the conference, Agility will contact exhibitors to discuss their specific logistics requirements.  The Transport Quote Request Form is available from Exhibitor Tools.

    Exhibitors

Print Friendly, PDF & Email